IOM Job Vacancy in Kenya : Resources Management Officer

Position Title : Resources Management Officer (USRAP)

Duty Station : Nairobi, Kenya

Classification : Official, Grade P2

Type of Appointment : Special short term, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : August 25, 2014

Reference Code : SVN2014/77(O)-INT

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: Under the overall supervision of the Chief of Mission (CoM) in Kenya, the administrative supervision of the Head of Operations and the functional supervision of the Senior Resources Management Officer (SRMO), the successful candidate will provide support and OPEN TO INTERNAL AND NON-REPRESENTED MEMBER STATES CANDIDATES IOM has a proactive recruitment policy to increase the representation of nationals of non- represented member states. Qualified applicants from the following countries will be favorably considered: Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Czech Republic, Comoros, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Iceland, Israel, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Malta, Marshall Islands, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Nigeria, Papua New Guinea, Paraguay, Republic of Congo, Rwanda, Saint Vincent and the Grenadines, Seychelles, Slovenia, Somalia, South Sudan, Suriname, Swaziland, Tanzania, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen Applications from qualified female candidates are especially encouraged. guidance in the programme and resources management of the United States Refugee Admissions Program (USRAP) in Kenya and Sub-Saharan Africa.

Core Functions / Responsibilities:

Assist the Head of Operations in the management of administrative, human resources, financial, budgetary, procurement and logistics aspects of all USRAP projects in Kenya and Sub-Saharan Africa in coordination with concerned mission resources management and other support staff.

Monitor the financial status of all USRAP activities and projects in Kenya and the region, and regularly report on the same to the Head of Operations. Evaluate regular financial reports and take action to resolve anomalies and unusual trends in coordination with concerned missions resources management staff, and as guided by the Head of Operations.

Prepare/ revise budgets and PRISM project structures for on-going and new USRAP projects. Analyze variances between budget and actual expenditures of USRAP Kenya and the region. Review and consolidate budgets, narrative, service fees and reports for USRAP Sub-Saharan Africa prior to submission to Headquarters Units.

Respond timely to ad hoc requests for information, statistics, cost estimates and budgets. Determine, harmonize, review and establish, through cost-benefit analysis, the fees for all operational services to be charged to resettlement partners and migrants for on-going and new USRAP projects in Kenya and in the region in coordination with concerned missions in Kenya and Sub-Saharan Africa.

Oversee and supervise the smooth functioning of the USRAP support staff, including: compliance with IOM general instructions on areas of administrative, finance, mobile mission logistics, procurement and security; verification and certification of service provider invoices; preparation and submission of donor invoices; coordination and follow up of procurement requests; provision of WBS for USRAP staff and office cost allocation; use of external service providers, operational escorts; oversee and upkeep of the USRAP conference room, kitchen and visitor’s waiting area in the IOM main office.

Review agreements and contracts with various service providers, suppliers and partners in coordination with the Legal Department, IOM Kenya and/or concerned missions in Sub-Saharan Africa.

Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.

Review USRAP and emergency project proposal budgets in coordination with the Head of Operations and SRMO in IOM Kenya.

Consult and coordinate closely with the Global Programme Coordinator (USRAP worldwide) in IOM Washington and USRAP Financial Analysts based in MAC on USRAP financial and administrative issues.

Perform such other duties as may be assigned.

Required Competencies

Behavioural

Takes responsibility and manages constructive criticism;

Works effectively with all clients and stakeholders;

Promotes continuous learning; communicates clearly;

Takes initiative and drives high levels of performance management;

Plans work, anticipates risks, and sets goals within area of responsibility;

Displays mastery of subject matter;

Contributes to a collegial team environment;

Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;

Displays awareness of relevant technological solutions;

Works with internal and external stakeholders to meet resource needs of IOM. Technical

Effectively applies knowledge of relevant financial discipline;

Develops/ follows internal control procedures to prevent fraud and mismanagement;

Ensures application of institutional financial policies and guidelines;

Advocates incorporation of financial considerations into processes and procedures.

Required Qualifications and Experience

Education

Master’s degree in Accounting, Finance, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

University degree in the above fields with four years of relevant professional experience.

Professional certification as chartered accountant or certified public accountant an advantage.

Experience

Experience in financial management, accounting and budgeting;

Experience in preparing reports, budgets, statistics and coordinate administrative activities;

Knowledge of IOM’s regulations, policies and procedures;

Knowledge of IOM accounting systems, software and procedures;

Knowledge of IPSAS and SAP (PRISM) highly desirable;

Previous experience in refugee and migration assistance, particularly with the USRAP programme required.

Languages

Fluency in English is required.

How to apply: Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by August 25, 2014 at the latest, referring to this advertisement.

For further information, please refer to: http://ift.tt/1pR5ooH In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.

Posting period: From 11.08.2014 to 25.08.2014

Requisition: SVN 2014/77 (O) – Resources Management Officer (USRAP) (P2) – Nairobi, Kenya (54592833) Released Posting: SVN 2014/77 (O) – Resources Management Officer (USRAP) (P2) – Nairobi, Kenya (54592836) Released

The post IOM Job Vacancy in Kenya : Resources Management Officer appeared first on Jobs in Kenya.