The Operations manager will be responsible for the Finance, Accounting, Administrative and Human Resources functions for CI-Kenya and CI-Botswana. The incumbent will guide the organisation to develop and implement sustainable management strategies, set standards related to operational management, and ensure that human and financial resources are aligned and maximized for the greatest conservation impact. This position reports to the AMFD Senior Director of Operations, and interacts with Senior Vice-President AMFD, the AMFD country programs and with CI-HQ.
The main duties of this position are 1) Implements practices and guidelines in the area of Finances, Accounting, Grants, Human Resources and Administration; 2) manages the financial and accounting areas of CI-Kenya and CI-Botswana through the adoption and implementation of sound financial management, accounting, budgeting and oversight of audits; 3) supports the Human Resources function in compliance with local and global standards, policies and practices 4) Ensures effective and efficient operational capacity for the CI-Kenya and CI-Botswana, 5) supports the AMFD country programs on Accounting related topics as guided by the AMFD Senior Director of Operations. In all functions, the Operations manager will ensure compliance with local and global standards, policies and practices.
RESPONSIBILITIES
Accounting and Payroll:
- Manages all accounting transactions and reporting as required by local law and CI policies.
- Complies with all policies and procedures established by HQ Finance.
- Ensures all institutional accounting deadlines are met.
- Prepares monthly financial statements and other information required by the Field Programs Unit and HQ Finance.
- Manages and oversees all bank accounts.
- Ensures adequate cash flow.
- Makes timely payments.
- Follows-up on accounts receivables and advances.
- Manages office petty cash.
- Follows travel advances.
- Ensures accuracy and timeliness including: payments, deposits, reconciliations, accounting schedules, petty cash, fringe pool analysis, time sheet costing and travel advances.
- Manage the Year-end close process as well as the Monthly close process in order for CI-Kenya and CI-Botswana to be able to deliver Monthly schedules and analyses timely.
- Ensures compliance with payroll requirements and other statutory employment benefits.
- Fringe pool analysis.
- Ensures time sheet costing.
- Ensure all statutory withholdings from staff are accurate and remitted to the tax authorities on time.
Supports the Human Resources function in compliance with local and global standards, policies and practices. Specific tasks are to:
- Supports local management with strategic advice on HR decisions and issues.
- Ensures compliance with CI global and local policies.
- In coordination with Global HR, ensures the full implementation of CI’s global programs.
- Is responsible for the administration and competitiveness of staff benefits.
- Documents and maintains files for all HR processes, including recruitment and selection and maintenance of all staff’s official permanent records in compliance with legal requirements of the local labor laws and other local codes.
- Works on Agresso HR system to ensure employee data is maintained.
Ensures effective and efficient Organisation Operational capacity
- Assesses organisation operations performance; and takes steps to address and remedy areas of concern.
- Supports staffing and organizational structure efforts in the area of operations ensuring roles, responsibilities and workflow are clear among the operational staff.
- Maintains efficient use of organisation resources making sure that administrative and logistics services are provided in a timely and cost-effective way.
- Supports the AMFD country programs as requested.
- Supports AMFD country programs on the Accounting processes (monthly schedules, year-end processes, etc.).
- Contributes in the capacity building of country programs accounting and finance staff (workshops, mentoring, coaching, etc.).
- Serves as the AMFD Operations network point of contact on Accounting related topics.
- Pro-actively makes recommendations to improve Accounting related processes in AMFD country programs.
- Serves as the AMFD regional Agresso SuperUser and contributes to ensuring a smoth go-live of the new Agresso system.
Other duties as assigned by supervisor
Working Conditions
- The Operations manager may at times be required to travel to AMFD country programs (10%).
QUALIFICATIONS
Required
- A Degree in Accounting, Management or Finance from a recognized University.
- Expert in MS Office (Microsoft Excel, Word and Powerpoint).
- Good Analytical skills.
- At least five years of working experience as an Accounting Manager.
- Strong field experience in the context of a local NGO.
- International exposure.
- Fluent French and English.
Preferred
- Working experience as an Accounting manager with an INGO.
- Knowledge of an Accounting software(i.e Oracle, Clarity, Agresso, etc).
- Good interpersonal and communication skills.
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