Duties and Responsibilities
Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organising and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organising and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Takes and transcribes dictation.
Education & Work Experience:
- BA Degree in Business and/or Administration
- CPA 2
- 3 Years’ experience in similar role
Skills Required
- Experience working with recruitment tools and case management technologies.
- Ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work.
- Strong oral and communication skills and English language fluency.
- Proficient organization and time management skills.
- Requires excellent skills in databases, word processing, spread sheets, desktop publishing, and presentation applications.
- Excellent organizational skills are required.
- Results Driven
- Team work and People Skills
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