Reporting to: Finance and Administration Manager Location: Based in Nairobi with frequent travel to the field.
Purpose of the Position: As the organization’s Senior Accountant, he/she will be responsible for the maintenance of all financial records and performing all accounting functions for the Water Services Trust Fund.
Duties and responsibilities will include but not limited to the following;
- Preparation of periodic and annual financial reports and specific reports to development partners, the government and other stakeholders as per provisions contained in the Cooperative Agreements and International Public Sector Accounting Standards (IPSAS).
- Review of proposals and program work plans in coordinating preparations of budgets by compiling the departmental budget inputs within the government budget cycle.
- Verification and processing of all payments through the SAP system, classifying and summarizing financial transactions of the Fund ensuring that all transactions are recorded.
- Verification and disbursement of funds to projects as per signed sub-agreements with CBOs and Water Service Providers and the Counties.
- Continuous development and improvement of all supporting financial and management information systems for the Fund, SAP system, maintaining chart of accounts and code analysis.
- Maintenance of the general ledger, reconciliations and analysis through the SAP system
- Preparation of monthly bank reconciliation statements
- Review of all bank online transactions inputs files and disbursements to projects before approval
- Ensuring that the internal controls system are adhered to in safeguarding financial assets of the Fund and ensure recorded systems are maintained in accordance with Generally Accepted Accounting Standards (GAAP)
- Follow up on Fund Accountability Reports (FAS) from the projects and maintenance of projects receivables aging analysis on a monthly basis.
- Preparing for both institutional audits and projects audits as designed in the funding agreements/MOUs and responding to the audit findings.
- Preparation of payroll on a monthly basis ensuring that statutory deductions are remitted on time
- Ensuring proper filling system is maintained for all financial records ensuring that there is easily accessible supporting documentation for all the transactions.
- Provide supervisory role and support to other staff in the department.
Qualifications / Key Competencies
- Bachelor’s degree in finance, accounting or related field, with full Professional CPA(K) or ACCA qualifications;
- A registered member with ICPAK in good standing.
- Strong working knowledge of computer programs; MS-Word, Excel, PowerPoint and ERP systems preferably SAP system.
- 7 years relevant working experience;
Skills and Experience:
- Experience managing donor funds and grants from the Government of Kenya (GoK)
- Strong communication skill
- Strong analytical skills and problem solving skills,
- Strong attention to detail, integrity, responsiveness and decisiveness.
- Good planning and organizational skills
- Ability to maintain effective working relationships with all levels of staff and the public
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