ACTED Job Vacancy in Kenya : Country Logistics Manager

ACTED is a non-governmental organization whose vocation is to support vulnerable population world wide and to accompany them in building a better future. ACTED Kenya Somalia is looking for experienced and self oriented professionals to fill the following post:

Country Logistics Manager



Duties:


  • Oversee the furnishings of premises (offices and guesthouses);

  • Supervise maintenance and repairs of premises;

  • Identify needs in stationery and office supplies;

  • Establish a follow-up procedure for the stationery store;

  • Undertake purchases and storage of supplies;

  • Manage the expenses for the logistical department ;

  • Provide documentary justification of expenses to the Country Finance Department;

  • Undertake a market study;

  • Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;

  • Purchase goods, draft contracts;

  • Receive merchandise and oversee the customs procedures for imported goods;

  • Check the condition and nature of goods received as required by the contracts;

  • Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures;

  • Identify warehouses for storages, ensure premises are furnished and made secure for use;

  • Establish tools for stock management;

  • Undertake periodic inventories;

  • Manage stock movements and distributions of goods in the framework of project implementation;

  • Organise the allocation and daily availability of vehicles;

  • Establish tools for vehicles follow-up: log books, technical check-ups etc.

  • Ensure the maintenance of and undertake a monthly inventory of the vehicle pool

  • Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;

  • Identify companies for the transportation of stock;

  • Elaborate and follow a timetable of stock delivery for projects;

  • Complete and file waybills ;

  • Organise and oversee loading and unloading of goods;

  • Ensure administrative and custom requirements are adhered to;

  • Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);

  • Identify suppliers of Internet access and negotiate service contracts;

  • Ensure back-ups of information and files are kept on the server;

  • Ensure the maintenance and undertake a regular inventory of IT equipment;

  • Organise the installation of communication equipment: telephones, HF and VHF radios;

  • Train staff in the use of such equipments;

  • Ensure the maintenance and undertake a monthly inventory of communication equipment;

  • Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;

  • Organise the installation of equipment: generators, solar panels etc;

  • Train staff in the operation of such equipments;

  • Ensure regular maintenance and undertake a monthly inventory of equipment;

  • Update the organization chart and ToRs of the logistics department according to the mission development;

  • Oversee the team and undertake appraisals of directly supervised colleagues;

  • Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;

  • Develop relevant management procedures within the team;

  • Improve information flows within the department and with other departments and projects


Requested Profile:


  • At least 2-3 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East;

  • Extensive experience in logistics and/or security management and procedures;

  • Demonstrated communication and organizational skills;

  • Ability to train, mobilize, and manage both international and national staff

  • Flexibility and ability to multi-task under pressure;

  • Ability to work well in unstable and frequently changing security environments;

  • Willingness to work and live in often remote areas under basic conditions;

  • Proven ability to work creatively and independently both in the field and in the office;

  • Knowledge of local language and/or regional experience highly desirable


The post ACTED Job Vacancy in Kenya : Country Logistics Manager appeared first on Jobs in Kenya.


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