ACTED is a non-governmental organization whose vocation is to support vulnerable population world wide and to accompany them in building a better future. ACTED Kenya Somalia is looking for experienced and self oriented professionals to fill the following post:
Country Logistics Manager
Duties:
- Oversee the furnishings of premises (offices and guesthouses);
- Supervise maintenance and repairs of premises;
- Identify needs in stationery and office supplies;
- Establish a follow-up procedure for the stationery store;
- Undertake purchases and storage of supplies;
- Manage the expenses for the logistical department ;
- Provide documentary justification of expenses to the Country Finance Department;
- Undertake a market study;
- Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;
- Purchase goods, draft contracts;
- Receive merchandise and oversee the customs procedures for imported goods;
- Check the condition and nature of goods received as required by the contracts;
- Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures;
- Identify warehouses for storages, ensure premises are furnished and made secure for use;
- Establish tools for stock management;
- Undertake periodic inventories;
- Manage stock movements and distributions of goods in the framework of project implementation;
- Organise the allocation and daily availability of vehicles;
- Establish tools for vehicles follow-up: log books, technical check-ups etc.
- Ensure the maintenance of and undertake a monthly inventory of the vehicle pool
- Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;
- Identify companies for the transportation of stock;
- Elaborate and follow a timetable of stock delivery for projects;
- Complete and file waybills ;
- Organise and oversee loading and unloading of goods;
- Ensure administrative and custom requirements are adhered to;
- Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);
- Identify suppliers of Internet access and negotiate service contracts;
- Ensure back-ups of information and files are kept on the server;
- Ensure the maintenance and undertake a regular inventory of IT equipment;
- Organise the installation of communication equipment: telephones, HF and VHF radios;
- Train staff in the use of such equipments;
- Ensure the maintenance and undertake a monthly inventory of communication equipment;
- Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;
- Organise the installation of equipment: generators, solar panels etc;
- Train staff in the operation of such equipments;
- Ensure regular maintenance and undertake a monthly inventory of equipment;
- Update the organization chart and ToRs of the logistics department according to the mission development;
- Oversee the team and undertake appraisals of directly supervised colleagues;
- Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;
- Develop relevant management procedures within the team;
- Improve information flows within the department and with other departments and projects
Requested Profile:
- At least 2-3 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East;
- Extensive experience in logistics and/or security management and procedures;
- Demonstrated communication and organizational skills;
- Ability to train, mobilize, and manage both international and national staff
- Flexibility and ability to multi-task under pressure;
- Ability to work well in unstable and frequently changing security environments;
- Willingness to work and live in often remote areas under basic conditions;
- Proven ability to work creatively and independently both in the field and in the office;
- Knowledge of local language and/or regional experience highly desirable
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