Job Title: Finance and Administration Officer
Location: Nairobi Reports to:
Executive Director Key Areas of Responsibility:
- Lead in the completion of regular internal and external financial processes as directed by the Executive Director
- Plan and organise the implementation and reporting of all logistics activities for LAW missions based on travel logistics and security policies and procedures
Job Tasks Include: Accounting Roles
- Perform financial procedures (receipts, payments, payroll), including recording of transactions related to programme activities
- Implement and monitor financial controls, including bank reconciliations and other control accounts, finance reports, etc.
- Consolidate accurate data entry into the QuickBooks ledger accounting system for monthly reporting.
- Prepare financial reports for donors and management.
- Organise and manage internal and external audits as per donor policies where appropriate
- Produce statutory (legal) accounts and other legal returns for LAW
- Assist the Executive Director in preparation of the annual budget
- Develop and maintain financial policies and procedures
- Ensure the financial policies and procedures are followed across the organization.
- Identify IT needs for the organisation
- Implement accounting systems as needed
Logistics and Administrative Roles
- Support all logistics-related activities, including travel and security, and ensure that policies and procedures are followed.
- Work together with program staff in order to develop the logistics strategy of LAW missions with the main aim being to:
- Anticipate logistics and operational needs
- Ensure availability of funding
- Provide logistical support to the missions
- Ensure that the office is well maintained
- Organise the procurement, use, replacement, and disposal of equipment in accordance with LAW and donors’ policies and procedures.
- Ensure pre-qualification of vendors is done in line with the LAW policies
- Contribute in the review and design of the logistics and procurement policies, processes, procedures and guidelines
- Ensure that logistics and procurement operations are in line with LAW logistics and procurement policies and procedures, and with donor partner requirements
Expectations
- Maintain accurate financial record in accordance with Swiss Law.
- Maintain strong internal controls and ensure Swiss legal compliance.
- Ensure smooth running of the LAW office and LAW field missions.
- Manage global registration of LAW and take minutes in the various Board / Committee meetings
Minimum Qualifications
- A minimum of five years’ experience in financial management, professional designation preferred
- Experience with an International NGO essential
- Bachelors Degree in Business Administration or Accounting
- Certified in Public Accounting [preferred]
- Demonstrated financial management and accounting skills
- Ability to work effectively and accurately on multiple tasks in a fast-paced environment
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