PA to MD
Industry: Security Services
Location: Nairobi
Salary: Kshs 50,000- 70,000 gross Our client one of the leading Security Solutions provider for a wide host of clients in diverse industries offering manned guarding, K-9 guarding, investigations, VIP protection and Cash-in-transit.
They seek to hire a Personal Assistant to the MD Duties & Responsibilities
- Provide an efficient and responsive administrative and logistical service to the MD
- Handling very sensitive/ confidential security matters for the MD
- Assisting the MD to manage and prioritize time
- Accompanying the MD to meetings and flying out on official assignments
- Manage travel logistics including air and hotel bookings, online checking in, transport, travel documents, visa applications, passport renewals, travel insurance etc.
- Preparing and editing correspondence, reports, statements and presentations
- Providing quality customer service
- Manage and maintain the Managing Director’s diary and email account
- Maintains MD’s diary, planning calendar to ensure all calendars are synchronized.
- Ensure that the MD receives necessary background information on all matters he handles
- Ensure all MD activities are effectively and efficiently organized
- Prepare daily reports on the activities handled
- Schedule appointments for the MD
- Administrative duties at the busy establishment
- Drafting various correspondence to concerned parties on behalf of the MD
- Ensure guests meeting with the MD are well taken care of and assisting them appropriately
- Efficient communication and follow up on issues that requires interdepartmental coordination by engaging actively with the various heads of departments
- Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests
- Schedule on behalf of the MD meetings between him and his direct reports and the committees or groups to which he is a member
- Minute general meetings as required and complete research on behalf of the MD
- Training office attendants and monitoring their performance and ensuring general cleanliness of the office
- Light housekeeping; Gift-buying, Pick-ups, Coordinating laundry, Running personal errands, Arranging meals, Dinner reservations etc
Qualifications & Skills
- Degree or Diploma in Business or related studies
- Minimum of 3 years as a PA to an MD/ GM or CEO
- Age preferred 28-32 years
- Firm and tough personality
- Ability to communicate with MD/ CEO level individuals
- Exceptional skills in the areas of judgment, organizational skills, diplomacy, discretion
- Proficiency with a variety of computer software applications
- Initiative and ability to work independently
- Ability to make sound judgment and handle difficult situations with clients
- Good command of the English language and communication skills (oral and written)
- More importantly, is a team player and willing to learn.
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