Administrator – Shopping Mall
FHS-50-2014
Location: Nairobi Our client, a shopping mall in Nairobi is looking to fill the position of Administrator
Job Summary: You will be involved in general Shopping Mall administration, supplier and tenant management, and also provide general office support
Roles and Responsibilities
- Provide general administrative support
- Keep all Leases/Agreement documents up to date
- Find Leases/Agreements that are about to expire and advise the General Manager (GM) to either start negotiation for renewal or find replacement tenant
- Keep the accounts of tenants up to date by following up with tenant’s account departments
- Provide the GM with a weekly status of all debtors account and payments
- Keep a database of prospective tenants
- Keep all service provider agreements up to date
- Find service provider agreements that are about to expire and bring to the GM to negotiate and renew contracts
- Keep the accounts of service providers up to date
- Schedule and confirm serviced maintenances with technical team and service providers
- Keep database of non contractual service providers for repair works
- Coordinate repair works needs coming from maintenance department by getting at least 3 quotations for approval
- Manage the office Petty cash
- Assist the GM with all administrative matters
- Assist the Marketing Manager and Receptionist as needed
Requirements
- Diploma or Degree in a business related course
- At least 3 years administrative experience in a busy business environment
- Experience in property or estate management and administration an advantage
- Accounting and record keeping skills
- Must demonstrate excellent Customer Service skills
- Must have excellent written and oral communication skills
- Excellent computer and Ms office skills
- Mature and self driven
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