Job Title: Receptionist - Full Time
No Required: 1 Date Required: 20th December 2014
Station: Nairobi Salary: Ksh.20,000/- Net
Job Summary / Objective: Responsible for providing front office, clerical and administrative support in order to ensure that company’s services are provided in an effective and efficient manner
Duties & Responsibilities
- Manage the reception while ensuring the reception desk and reception area is tidy at all times while receiving and directing guests to the appropriate places
- Operating the switch board, by clearly answering all calls and transferring the calls appropriately
- Keeping a daily check on the mails that are sent to the office along with answering them.
- Mail management including receiving, recording and dispatching of all mail
- To make all on the day meeting room bookings and manage meeting rooms without conflict
- Undertaking filling, binding and copying of documents as instructed
- Coordinating ground travel as instructed and within the company policy
- Ensuring that the business premises are clean at all times
- Performing clerical duties as and when instructed
- To welcome guests quickly and courteously on arrival at the reception desk and to advise the hosts as soon as guests arrive
- To arrange taxis for internal and external clients
- To report any faults relating to the reception area and meeting rooms
- Provide administrative support when necessary as requested by management.
- To operate Reception Switchboard / Telephone in a professional manner, taking messages and dealing with all telephone queries as necessary
- Take messages/bookings and pass on relevant information
- To undertake any typing requested by management
- Any other duties assigned by the Management from time to time
Qualifications
- Diploma in Business related field or Front office management,
- 2 years working experience in front office,
- Team player,
- Excellent communication skills (written and verbal),
- Experience in ISO implementation will be an added advantage,
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