Title: Administrative Assistant-Legal
Location: Kenya-Nairobi-Nairobi-Nairobi
Job Number: 14000Q4C
Main Purpose of the Job
General administration duties including but not limited to scheduling meetings, responding to routine correspondence; organizing responses in order of priority; update of filing systems, monitoring and ensuring availability of stationery and other working tools.
Performs all general office duties required for a legal office including transcribing and formatting legal documents and business correspondence, filing, and law documents maintenance and general company secretarial duties.
Key Responsibilities
Providing a first point of contact for and giving response to queries from employees from all functions within the EA business unit.
Answering all general phone calls received in the department and directing them to the relevant persons.
Receiving and sorting out incoming and outgoing mail and ensuring they are distributed or dispatched to the intended recipients on time and maintaining a record of such correspondence as necessary.
Booking appointments for the General Counsel and the Legal Counsels in the department and organizing meetings and functions hosted by the department.
Responding to routine correspondence and management of third party shareholder queries for UTKL and LTC, the listed entities in EA.
Management of the register for company assets, e.g. land titles and motor vehicle registration books.
Maintenance of all company records for the EA companies, including corporate documents, and ensuring annual filing of the requisite company and other legal returns with respective company registries.
Maintaining the filing and archiving system to ensure that documents are kept in an orderly and secure manner and that sensitive company documentation is secured in the departmental safes.
Management of travel, expenses and meetings on behalf of the department as well as invoice management and expense reporting.
Any other duties as may be assigned
Key skills and Qualifications
Degree/diploma in secretarial and/or Legal Studies
3 – 5 years working experience in a busy office or legal secretary in legal practice.
A good command of the English Language and good communication skills
Computer skills in all MS-Office packages
Basic legal knowledge added advantage
Job: Legal
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