Job Title: Secretary / Receptionist A large automotive parts distributor located on Kirinyaga Road is looking for a friendly and knowledgeable secretary. It is a challenging role being the conduit of communication in a busy environment.
Responsibilities
- Performs secretarial tasks including but not limited to producing letters, reports, memorandums, etc. via the computer; makes photocopies, files, distributes mail, taking minutes etc.
- Communicates in a positive and effective manner with staff, co-workers, customers and visitors
- Answers telephone communications from customers, suppliers etc. in a courteous and professional manner, takes messages
- Works in tandem with the warehouse and sales team, receiving and forwarding calls, requests, quotes, LPOs etc.
- Perform other work related tasks as required
- Receives and welcomes Visitors
- Booking and confirms appointments for the MD and other managers
Requirements
- A Diploma in a relevant field from a good institution and 3+ years’ experience in a similar position
- Advanced Knowledge in MS Excel, Word, Visio, Outlook, PowerPoint, Access and Adobe products
- Excellent writing skills and command of the English language
- Fast, efficient and accurate in all correspondence with customers, suppliers etc.
- Any prior knowledge of the automotive industry and government/private tenders will also be useful
- Knowledge of social media (including Facebook, twitter etc), Google Adwords, Mailchimp, SEO & SEM is a big plus
- Must have worked in a busy office environment
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