Administration Jobs in Kenya
Communications Assistant / Receptionist.
Summary: Our Client is the world’s leading flower auction company and plays a key role as marketplace matchmaker, intermediary and knowledge centre, and offers its members the best sales opportunities at the lowest possible costs.
Operating internationally, the company has five auction centers in the Netherlands and local representatives all over the world, with offering including the best quality and various selections of flowers and plants, and the utilization of state of the art systems for managing the supply chain right from the growers’ pack houses to the destination markets.
Our client is looking to fill a position of Communications Assistant / Receptionist .
Job Purpose: In this role you will be work closely with the Relationship Managers to ensure that communications to clients (Growers) are done in a timely and effective manner.
You will also be responsible for managing the organizations front office and ensuring that the organizations image is positively maintained at all times.
Key Responsibilities
Communications
- Be the contact person for growers and ensure that all enquiries are addressed in a timely manner.
- Dispatch regular and adhoc communication to growers.
- Manage communications materials and make suggestions for improvement
- Liaise with the procurement team to ensure that there is a good supply of communication materials.
- Proof reading of documents and communication materials to ensure accuracy.
- Participate in the organization of company events and meetings
- Maintain an updated contact database for growers and third parties.
- Organize workshops, conferences and meetings including making of venue arrangements and bookings, invitations, document production and management of suppliers.
Office Administration
- Managing office supplies, general utilities and stationery.
- Respond to general enquires relating to the organization
- Schedule appointments/ meetings with top level executives.
- Ensure a proper filing system is put in place.
- Assist visitors and staff in acquisition of travel Visas, arrange local transport for staff on official travel.
- Make hotel bookings for visitors and manage the transfers to /from the airport cost effectively
- Act as a PA to the Country Manager
Requirements
- A bachelor’s degree in Communications Business Administration or related field.
- At least 5 years experience in a communications/ administrative role or closely related field.
- superior communication, interpersonal skills and administrative skills
- Experience in organising events and meeting as well as making of travel arrangements
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