Closing date: Thursday, 15 January 2015
Posting Title: STAFF DEVELOPMENT ASSISTANT, G6
Job Code Title: STAFF DEVELOPMENT ASSISTANT
Department/ Office
United Nations Office at Nairobi
Duty Station
NAIROBI
Posting Period
16 December 2014-15 January 2015
Job Opening number
14-HRE-UNON-38739-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This position is open for recruitment for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Human Resources Management Services (HRMS), within the Staff Development & Training Unit (SDTU), UNON at the Nairobi duty station.
Responsibilities
Under the supervision of the Chief Staff Development and Training Unit, the incumbent will:
- Assist in the organization and conduct of training courses and workshops; Provide logistical and administrative support to trainers.
- Provide assistance in support of planning and implementation of activities/processes for complex and broad training initiative.
- Research, compile, analyze, summarises and present basic information/data on training programmes.
- Launch announcements of training courses and follows up on training.
- Create online surveys for needs assessment and evaluation.
- Prepare power-point presentation for data collected in course evaluation surveys.
- Compiles statistics on all training matters.
- Assist in preparation of training matters.
- Monitor progress and effectiveness of the courses.
- Maintains training-related automated systems and applications.
- Produce and distributes courses certificates.
- Responsible for Performance Management and Information Technology training.
- Ensure training manuals and materials are available.
- Oversee maintenance of computers and state of training room.
- Provide general office support services.
- Perform budget preparation, input monitoring and implementation in Integrated Management Information Systems.
- Maintain files; Schedules appointments/meetings and monitor deadlines.
- Prepare written response to queries concerning training related matters.
- Train and provide supervision to new and lower-level staff in the unit
- Perform other related duties in human resources as may be assigned.
Competencies
Professionalism – Knowledge of human resources policies, procedures and practices and ability to interpret and apply then in an organizational setting; demonstrates use of initiative and make appropriate linkages in work requirements and anticipates next steps; show pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges. Communication – Speak and write clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; ask questions to clarify, and exhibits interest in having two-way communication; demonstrate openness in sharing information and keeping people informed. Planning and Organizing – Develop clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjust priorities as required; foresee risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; use time efficiently. Client Orientation – Consider all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establish and maintain productive partnerships with clients by gaining their trust and respect; identify clients’ needs and matches them to appropriate solutions; monitor ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
Education
Completion of secondary school education or equivalent is required. Additional technical qualifications in the fields of administration and training are desirable.
Work Experience
Seven years of progressively responsible experience in large office preferably within the UN system including 3 years in training and administrative services or other related area.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in spoken and written English is required. Working knowledge of other UN official languages is desirable.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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