Closing date: Friday, 6 February 2015
Posting Title: SUPPLY OFFICER, FS6
Job Code Title: SUPPLY OFFICER
Department/ Office: United Nations Support Office for AMISOM
Duty Station: MOMBASA
Posting Period: 22 January 2015-6 February 2015
Job Opening number: 15-LOG-UNSOA-40153-F-MOMBASA (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This ‘Recruit from Roster’ job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting
This position is located in United Nations Support Office for AMISOM (UNSOA), based in Mombasa. The Supply Officer will report to the Head of Office Mombasa.
Responsibilities
Within delegated authority, the Supply Officer will be responsible for the following duties:
- Develops, reviews, monitors, assesses and manages technical contracts for the provision of support services.
- Plans and prepares current cost estimates/budget implications and long-term forecasts of Organization’s requirements for machinery, equipment, tools, materials, services, supplies, food aid and utilities.
- Designs, develops and updates relevant software for tracking, reconciliation, and costing purposes.
- Initiates actions leading to procurement, maintenance and disposal of items.
- Undertakes market research and reviews best practices in contract development and adapts such practices to United Nation’s (UN) requirements.
- Establishes and/or reviews mission requirements. Initiates actions to fulfill and control these requirements.
- Conducts technical survey visits both in start-up phase and during implementation to plan and ensure most efficient use of resources.
- Develops plans for redeployment of assets when Missions are liquidated.
- Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
- Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required.
- Maintains accurate allocation and control of all equipment and stores received, stored and distributed by the mission.
- Manages field supply delivery operations.
- Prepares Receiving and Inspection (R & I) Reports for submission to Procurement Unit.
- Monitors Third Party Agent procurement status.
- Reviews, prepares, defends supply-related Headquarters Committee on Contracts (HCC) cases and initiates action to fulfill and control these requirements.
- Provides guidance to, or supervises new/junior staff.
- Performs other related work as required.
Competencies
Professionalism
- Knowledge of supply operations, practices and contract management.
- Ability to specify business rules in the specific supply area.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- is motivated by professional rather than personal concerns;
- shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning& Organizing
- Develops clear goals that are consistent with agreed strategies;
- identifies priority activities and assignments;
- adjusts priorities as required;
- allocates appropriate amount of time and resources for completing work;
- foresees risks and allows for contingencies when planning;
- monitors and adjusts plans and actions as necessary;
- uses time efficiently.
Accountability
- Takes ownership of all responsibilities and honours commitments;
- delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
- operates in compliance with organizational regulations and rules;
- supports subordinates, provides oversight and takes responsibility for delegated assignments;
- takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
- High school or equivalent diploma is required.
Work Experience
- A minimum of ten years of progressively responsible experience in supply services, administration, logistics, engineering, project management or related area.
- The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree.
Languages
- English and French are the working languages of the UN Secretariat.
- For the position advertised, fluency in oral and written English is required.
- Knowledge of another UN official language is an advantage
Assessment Method
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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