UNEP Job Vacancy in Kenya : Senior Programme Management Officer

George N 9:09 PM

Closing date: Monday, 6 April 2015


Posting Title: SENIOR PROGRAMME MANAGEMENT OFFICER, P5


Job Code Title: SENIOR PROGRAMME MANAGEMENT OFFICER


Department/ Office: United Nations Environment Programme


Duty Station: NAIROBI


Posting Period: 5 February 2015-6 April 2015


Job Opening number: 15-PGM-UNEP-38939-R-NAIROBI (X)


United Nations Core Values: Integrity, Professionalism, Respect for Diversity


Special Notice


Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.


All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.


If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.


Organizational Setting and Reporting


The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP’s Division of Environmental Policy Implementation (DEPI) works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This position is located in UNEP/DEPI under Biodiversity and Ecosystems Services Branch in the Nairobi duty station.


Responsibilities


Under the direct supervision of the Coordinator, Biodiversity and Ecosystems Services Branch and within delegated authority, the incumbent will perform the following duties: GEF and other project identification and development



  • Liaise with internal and external partners to identify relevant and eligible project concepts;

  • Consult and advise on project proponents on how to revise concepts to respond to issues raised by the peer reviewer or other reviews;

  • Present and defend concepts in the review process clear such concepts with the Senior Programme Officer;

  • Advise proponents preparing the Project Preparation Grant (PPG) request for submission to GEF (The Global Environment Facility);

  • Monitor GEF project milestones to avoid delays and potential project cancellation;

  • Address GEF Secretariat and STAP reviews and ensures that review recommendations are considered in further project development by the executing agency;

  • Ensure that a PPG completion report and financial reports is available upon completion of activities;

  • Verify project proposal meets GEF quality-at-entry standards before submission for PRC review;

  • Follow up with GEFSec during the project review process and addresses in consultation with project partners;

  • Work with the Fund Management Officer to internalize the project document.


Supervision of project implementation



  • Prepare project supervision plans for all projects under his/her portfolio for their entire duration and periodically update, assess project assumptions and monitors risk, support the project terminal evaluation;

  • Organize and manage project execution ensure UNEP and GEF criteria, rules and regulations are adhered to by project partners;

  • Participate in Steering Committee meetings and ensure that Steering Committees fulfill their functions;

  • Regularly monitor project progress and performance and rate progress towards meeting project objectives, project execution progress, quality of project monitoring and evaluation and risk;

  • Monitor reporting by project executing partners and provides prompt feedback on the contents of the report;

  • Apply adaptive management principles to the supervision of the project;

  • Assist with the preparation of project revisions, ensuring that project revision documentation is complete and in accordance with UNEP requirements;

  • Ensure that project is financially closed in a prompt manner after completion of project activities;

  • Mobilize financial resources to help meeting the resource mobilization targets of the Division;

  • Contribute to the development of UNEP’s biodiversity strategy, including on partnership engagement, and participation in GEF;

  • Contribute to meeting knowledge management objectives by codifying and summarizing lessons derived from the projects for which s/he provides oversight;

  • Identify, develop and implement biodiversity projects of DEPI, including those funded by GEF and implemented by UNEP.


DEPI knowledge management and data management



  • Identify and codify lessons emerging from project implementation;

  • Ensure accuracy and completeness of project data in the project information system for all projects under his/her supervision;

  • Contribute to project data reconciliation exercises within DEPI and with the GEF Secretariat;

  • Identify media and other outreach opportunities and materials and contributes project information and written materials to be used by the communications and outreach Programme Officer, disseminate information on project results and lessons.


UNEP and GEF corporate tasks



  • Contribute to GEF Council document reviews as needed;

  • Represent DEPI biodiversity portfolio in UNEP and GEF-related meetings;

  • Provide input to UNEP and GEF policy, corporate evaluations, including country portfolio evaluations, thematic evaluations and impact evaluations and to the preparation of the Management Action Record as necessary;

  • Provide input to UNEP and GEF.


Staff supervision and mentoring



  • Contribute to briefing new staff on UNEP and GEF policies, strategies and procedures;

  • Discuss and agrees on the work plans for staff under his/her management as first reporting officer or as additional reporting officer;

  • Provide on-going feedback on performance and appraisal of the staff under his/her management;

  • Perform any other related duties as assigned.


Competencies


Professionalism



  • Knowledge and understanding of Land Degradation/Biodiversity/ Biosafety issues and discussions, knowledge and understanding of environmental and resource status of various Land Degradation/Biodiversity;

  • practical experience in programme/project management and oversight; ability to identify and participate in the resolution of issues/problems;

  • ability to plan own work and manage conflicting priorities.

  • Demonstrated ability to apply good judgment Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;

  • is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;

  • remains calm in stressful situations.


Teamwork



  • Works collaboratively with colleagues to achieve organizational goals;

  • solicits input by genuinely valuing others’ ideas and expertise;

  • is willing to learn from others; places team agenda before personal agenda;

  • supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;

  • shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Communication



  • Speaks and writes clearly and effectively;

  • listens to others, correctly interprets messages from others and responds appropriately;

  • asks questions to clarify, and exhibits interest in having two-way communication;

  • tailors language, tone, style and format to match audience;

  • demonstrates openness in sharing information and keeping people informed.

  • Leadership

  • Serves as a role model that other people want to follow: Empowers others to translate vision into results;

  • Is proactive in developing strategies to accomplish objectives;

  • Establishes and maintains relationships with a broad range of people to understand needs and gain support;

  • Anticipates and resolves conflicts by pursuing mutually agreeable solutions;

  • Drives for change and improvements; does not accept the status quo;

  • Shows the courage to take unpopular stands.

  • Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;

  • Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.


Managing Performance



  • Delegates the appropriate responsibility, accountability and decision-making authority;

  • Makes sure that roles, responsibilities and reporting lines are clear to each staff member;

  • Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills;

  • Monitors progress against milestones and deadlines;

  • Regularly discusses performance and provides feedback and coaching to staff;

  • Encourages risk-taking and supports creativity and initiative;

  • Actively supports the development and career aspirations of staff; appraises performance fairly.


Education



  • Advanced university degree (Master’s degree or equivalent) in natural resources management, environmental sciences, environmental economics or closely related field.

  • A doctorate degree would be an added advantage.

  • A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.


Work Experience



  • A minimum of ten (10) years working experience in integrated natural resources management, sustainable agriculture and rural development in developing countries is required.

  • A proven track record of resource mobilization for sustainable natural resources management initiatives is highly desirable.


Languages



  • English and French are the working languages of the United Nations Secretariat.

  • For this post, fluency in written and oral English is required.

  • Working knowledge of other UN official languages is desirable.


Assessment Method


Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.


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