Closing date: Friday, 6 February 2015
Posting Title: INTERN – ADMINISTRATION AND FINANCE (Office of Management), I
Job Code Title: INTERN – ADMINISTRATION
Department/ Office: United Nations Human Settlements Programme
Duty Station: NAIROBI
Posting Period: 22 January 2015-6 February 2015
Job Opening number: 15-ADM-UNHABITAT-39999-R-NAIROBI (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Your application for this internship must include:
- A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
- Proof of enrollment (click on link to access and attach to your application: http://ift.tt/1n993dQ),
- List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
- A certified copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
Organizational Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
The UN-Habitat Office of Management internship is for 6 months.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.
Under the direct supervision of the Officer-in-Charge, Office of Management the intern will be responsible for:
- Providing assistance in financial related activities such as accounting, scrutinizing budgets and budget revision for accuracy;
- Providing assistance in ensuring proper utilization of financial resources in line with contractual agreements/Cooperation Agreements/Grants and Donor Agreements;
- Providing assistance in the administration and execution of varied operational activities;
- Providing quality and results-oriented management to the Office of the Officer-in-Charge, Office of Management;
- Review documents presented for signature for accuracy and compliance with administrative/financial rules and regulations;
- Reviewing incoming mail and determining necessary action to be taken, while flagging them to responsible officers;
- Providing follow-up action for activities that ensure the smooth running of the office of the Officer-in-Charge, Office of Management;
- Assisting with ensuring that correspondence that comes to the OiC, Office of Management is routed and acted on in an efficient and timely manner and that follow-up action has been taken;
- Assisting in preparing and improving monthly reports for senior management and executive direction on the performance of their project portfolios, as well as travel and Human Resources updates;
- Assisting in creating and maintaining an Office of Management delivery and milestone calendar;
- Assisting in creating key performance indicators for the Office of Management;
- Assisting in providing information for resource mobilization;
- Perform any other tasks as assigned by the Officer-in-Charge, Office of Management.
Competencies
Core Competencies
Communication
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed
Teamwork
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation
- Considers all those to whom services are provided to be ‘clients ‘ and seeks to see things from clients’ point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients’ needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client
Education
Applicants must at the time of application meet one of the following requirements
- Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
- Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
- Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
- Be computer literate in standard software applications.
- Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
- Studies in Finance/Accounting required.
Work Experience
- Applicants are not required to have professional work experience for participation in the programme.
Languages
- English and French are the working languages of the United Nations Secretariat.
- For the internship, fluency in oral and written English is required.
- Knowledge of another UN Language is desirable.
Assessment Method
Potential candidates will be contacted by hiring manager directly for further consideration.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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