Closing date: Friday, 23 January 2015
Posting Title: DIRECTOR, PROGRAMME MANAGEMENT, D2
Job Code Title: DIRECTOR, PROGRAMME MANAGEMENT
Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 10 November 2014-23 January 2015
Job Opening number: 14-PGM-UNEP-37945-D-NAIROBI (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This is an extension for 14 days as of 10 January 2015 of the 14-PGM-UNEP-37945-D-NAIROBI (R) – Director, Programme Management, D2, which was previously advertised from 10 November 2014 to 9 January 2015. The purpose of the extension is to attract additional qualified women candidates as well as additional qualified candidates from diverse geographic locations.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP’s Office for Operations (OFO) is the guardian of UNEP’s corporate interest, mitigating its exposure to risk and supporting the organization with management tools, plans and related capacity building. It oversees UNEP’s efficient and effective management, in line with UNEP’s accountability requirements, rules, regulations and UN core values. The post is located at UNEP Headquarters in Nairobi. Under the direct supervision of the Executive Director, the incumbent will carry out the following duties: Responsibilities
1. Formulating UNEP’s overall strategies and policies by participating in various committees, preparing documents on policy issues, and acting, as required, in an advisory capacity to the USG; contributing to the overall management of the Office’s activities and operations.
- Providing leadership to the development of innovative and/or change management programmes.
- Coordinating and overseeing the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate.
- Chairs meetings, seminars, etc., on substantive-related issues; represents the Organization at international, regional, inter-agency meetings, seminars and conference; provides programmatic/substantive expertise on an issue, or holds programmatic/substantive and organizational discussions with representatives of other institutions.
2. Managing and overseeing the work of the Quality Assurance Section to ensure sound formulation and effective implementation of the results-based substantive work programme of UNEP.
- Advising on effective implementation modalities for UNEP’s programmes and projects. Coordinating work in the different areas both within the Office, and with other organizations of the United Nations System, donors and agencies as appropriate.
- Ensuring that the outputs produced by the Office maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the office/division under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
- Exercising Quality Control at the organizational level in respect to projects, legal instruments and donor agreements and their compliance with applicable financial rules and regulations, including acting as focal point for audit and the implementation of measures that strengthen performance and financial management;
3.Overseeing the management of UNEP’s financial resources. Coordinating the resource mobilization efforts within UNEP providing regular income projections and advising on related budget allocations.
- Reporting to intergovernmental bodies on budget/programme preparation and performance or on programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.
4. Overseeing the administrative tasks necessary for the functioning of the Office, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance, interviews of candidates for job openings and evaluation of candidates;
5.Overseeing all aspects of planning and strategic management of human resources for UNEP taking due account of geographical and gender balance and other institutional values;
- Managing, guiding, developing and training staff under his/her supervision; fostering teamwork and communication among staff in the Office and across organizational boundaries.
- Providing internal capacity building and business process advice, oversight of the executive joint programmes and providing advice on UNEP’s relationship with the United Nations Office at Nairobi (UNON), Multilateral Environmental Agreements (MEAs) and other partners;
6.Overseeing UNEP’s information technology requirements and coordinates the knowledge management and training requirements and activities
7. Performs other related duties as requested by the Executive Director of UNEP
Competencies
Professionalism
- Demonstrates high-level managerial and programmatic competence, including negotiating skills in inter-governmental fora and in the UN System
- Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
- Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing
Communication
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed
Accountability
- Takes ownership of all responsibilities and honours commitments
- Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
- Operates in compliance with organizational regulations and rules
- Supports subordinates, provides oversight and takes responsibility for delegated assignments
- Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Vision
- Identifies strategic issues, opportunities and risks.
- Clearly communicates links between the Organization’s strategy and the work unit’s goals.
- Generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction
- Conveys enthusiasm about future possibilities
Leadership
- Serves as a role model that other people want to follow
- Empowers others to translate vision into results
- Is proactive in developing strategies to accomplish objectives
- Establishes and maintains relationships with a broad range of people to understand needs and gain support
- Anticipates and resolves conflicts by pursuing mutually agreeable solutions
- Drives for change and improvement; does not accept the status quo
- Shows the courage to take unpopular stands
Education
- Advanced university degree (Master’s or equivalent) in social sciences, public business administration and management is required.
- A first university degree with a combination of two years professional and academic qualifications may be accepted in lieu of the advanced degree.
Work Experience
- At least fifteen years (15) of relevant and progressively responsible experience, preferably with 10 years within a senior management position in a national/ international organization with project financing, budgeting, human resources and management required.
- Successful budget preparation and management experience in an international organization and the demonstrated leadership of a team of staff working on budget preparation and management is required.
- Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations.
Languages
- English and French are the working languages of the United Nations Secretariat.
- For this position fluency in oral and written English is required.
- A good working knowledge of French is desirable.
Assessment Method
- Evaluation of qualified candidates for this position may include substantive assessment which may be followed by a competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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