Closing date: Tuesday, 17 February 2015
Posting Title: Programme Management Officer, P3
Job Code Title: Programme Management Officer
Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 19 December 2014-17 February 2015
Job Opening number: 14-PGM-UNEP-37490-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The Regional Office for Africa (ROA) helps to implement UNEP’s Regional programs in Africa by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental, challenges, opportunities and emergencies. This position is in UNEP/ROA Under the direct supervision of the Rgional Coordinator on Resource Efficiency Subprogramme and the overall guidance of the Deputy Regional Director, the Programme Officer will be responsible for the day to day coordination and management of the project on ‘Operationainzing Green economy Transition in Africa’. This includes the overall coordination of the implmentation of the project with the German International Cooperation (GIZ) which is the implmenting partner of the project. This post is located in UNEP/ROA at the Nairobi duty station
Responsibilities
Under the supervision of the Regional Coordinator on Resource Efficiency Sub-programme and the overall guidance of the Deputy Regional Director, the incumbent will carry out the following duties
1) Ensure the timely and effective implementation of the project
- Prepare all internal working documentations that are necessary for the effective approval and implementation of the project activities;
- develop detailed implementation plan for each of the activities that are to be led by UNEP and ensure its timely implementation after it is approved by the Supervisor;
- facilitate the required technical and substantive inputs from all relevant substantive programmes and offices within UNEP and partner agencies; and d) ensure the substantive and operational coherence with other UNEP programmes and activities on Green Economy and areas that have direct relevance to the project objectives including sustainable consumption and production and ecosystems based adaptation.
2) Develop and implement the necessary cooperation modality with project partners
- Ensure an effective substantive and operational coordination with the German International Cooperation (GIZ), which is the principal project partner of the project;
- Manage the coordination with the national implementing partners identified for the project including national technical institutions that will be involved in providing technical back-up support; Establish the required coordination with the UN Country Teams in the pilot countries by closely working with the Regional Coordinator for Delivering as One and UNEP National Officers, where applicable; and
- Work with national implementing partners on ensuring an effective engagement and participation of relevant community based organizations and the private sector in the pilot operationalization phase.
3) Undertake effective monitoring of the implementation of the project
- Develop and implement a monitoring plan that ensures the effective implementation of the project based on the programme monitoring procedure of UNEP and the requirement of the project partners;
- Prepare and submit timely progress reports to the supervisor and the Project Steering Committee with clear identification of areas that require corrective action; and
- Prepare the annual, mid-term and final report of the project, covering both the technical and financial aspects of the project, as per the requirement of UNEP and the financing partner.
4) Manage the overall administrative and finance management of the project
- Provide an overall guidance and supervision to the administration of subcontracts and Small Scale Funding Agreements that are required for the implementation of the project as the UN Procedures; and
- Ensure the disbursement of all payments as per the approved project document and the financial regulation of UNEP.
5) Other duties
- Perform other duties required by the Regional Office for Africa.
Competencies
Professionalism
- Shows pride in work and in achievements;
- demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- is motivated by professional rather than personal concerns;
- shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations.
Planning and organization
- Ability to develop clear goals that are consistent with agreed program and project objectives;
- ability to effectively plan, implement and evaluate program components, identify implementation risks and prepare mitigation measures.
Communication
- Excellent drafting and communication skills, both written and oral;
- ability to prepare project documents, briefing notes and reports that are clear, concise and meaningful for both technical and non-technical audiences;
- ability to establish and maintain good working relationships with a broad range of people to implement organizational objectives.
Teamwork
- Strong interpersonal skills, with the ability to establish and maintain effective working relationships, both internally and externally, with people of different nationalities and cultural backgrounds;
- ability to work independently and to participate effectively in a team-based information sharing environment.
Accountability
- Takes ownership of all responsibilities and honors commitments;
- delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
- operates in compliance with organizational regulations and rules;
- supports subordinates, provides oversight and takes responsibility for delegated assignments.
Education
- Advanced University degree (Masters degree or above) in environmental science or engineering, environmental management , development economics or related field is required.
- A first level University degree in combination with qualifying experience may be accepted in lieu of the advanced university degree..
Work Experience
- A minimum five years of progressively responsible experience in environmental management, sustainable consumption and production or industrial ecology or related area is required.
- Project management experience preferably in projects related to environment and sustainable development is desirable.
- Knowledge of the United Nations System and UN programming proceses as well as experience working in an international setting is desired.
Languages
- English and French are the working languages of the United Nations Secretariat.
- For this post, fluency in written and oral English is required.
- Working knowledge of other UN official languages is desirable.
Assessment Method
- Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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