Closing date: Sunday, 18 January 2015
Posting Title: EDITORIAL AND DESKTOP PUBLISHING ASSISTANT, CHINESE, G6
Job Code Title: EDITORIAL AND DESKTOP PUBLISHING ASSISTANT, CHINESE
Department/ Office
United Nations Office at Nairobi
Duty Station
NAIROBI
Posting Period
19 December 2014-18 January 2015
Job Opening number
14-LAN-UNON-38422-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This position is funded for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Chinese Text Processing Unit of the Translation and Editorial Section (TES) of the Division of Conference Services, Nairobi duty station.
Responsibilities
Under the general supervision of the Chief, TES and direct supervision of the Chief, Chinese Language Unit the incumbent will perform the following duties:- a) Process Chinese text related documents: Provide general guidance on typing standards and procedures and establish macros and guidelines for completion of official documents; Assist the Chief of the Unit by monitoring issuance of documents; Receive and record all documents for translation; Type in draft form text recorded on dictaphone cassettes or dictated directly as well as hand-written drafts from translators and editors ensuring that final products conforms with required standards; Type and format text rough drafts, transcribing, clean-tying and correcting files; Proofread text against original language, draft, correct and point out discrepancies to the editors and translators; Finalize documents and forward the final version to the submitting officers. b) Responsible for Office Management and Administrative support functions: Provide technical support in the utilization of the computer equipment in the text-processing Unit, make recommendations on upgrading and enhancement of the application, test, install and customize software package; Identify and solve technical problem; Implement the application of the computer Integrated Document Control and Performance Monitoring Systems (iDCPMS); Maintain the document filing systems in the unit. c) Coordinate freelance, translators and manage all documents: Maintain direct contact with contractual translators and inform the Chief of Unit on the availability of the translators; Advise the contractual translators of forthcoming jobs; Provide them with guidance on communication protocol and monitors progress; Ensure that terminology used in translation is in conformity with that of the organization and verify presentation and completeness of the returned translated documents; Report to document control unit on the volume of work. d) Supervise the text processing staff of the Unit: Establish the standard presentation in consultation with the Team Leaders on the quality and correctness of documents processed by the staff; Report on the technical requirements of draft and final text to facilitate the working process within the Unit; Assist text processing staff in resolving problems relating to transcribing, typing, proofreading and finalization of documents; Act as leave monitor to the staff in the unit and perform administrative functions assigned by the Chief of the unit. Report to the Chief of Unit on the training needs for the text-processing staff. e) Perform other duties as may be assigned.
Competencies
Professionalism: Demonstrated ability to produce high-quality text processing work and to apply good judgment in the context of assignments given; Knowledge of UN documentation, the documents processing chain and relevant operational and administrative policies and procedures; Knowledge of UN editorial policies and practices; Ability to research and organize information required, including for the preparation of statistical reports; Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Technological Awareness: Keeps abreast of available technology; Understands applicability and limitation of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
Education
Completion of High school diploma is required with supplementary training in administration, secretarial or relevant fields desirable.
Work Experience
A minimum of seven years work experience in secretarial and text processing work is required, of which preferably three years at the United Nations or other international organization.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and Chinese languages is required. Working knowledge of other UN official languages is an asset.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
The post UNON Job Vacancy in Kenya : Editorial and Desktop Publishing Assistant, Chinese appeared first on Jobs in Kenya.
