Closing date: Sunday, 18 January 2015
Posting Title: FINANCE ASSISTANT, G5
Job Code Title: FINANCE ASSISTANT
Department/ Office
United Nations Office at Nairobi
Duty Station
NAIROBI
Posting Period
19 December 2014-18 January 2015
Job Opening number
14-FIN-UNON-39469-R-NAIROBI (E)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This position is funded for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa and the
representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative,
conference and information services (www.unon.org). This post is located in the UNON, Treasury Services Unit (TSU) of Budget and Financial Management Service (BFMS).
Responsibilities
Under the supervision of the Chief, TSU, the incumbents will be responsible for the following:1. Process payments, receipts and other remittances: Receive and analyze payment vouchers to verify correctness of banking details, funding, amounts etc; Create disbursement documents in the Integrated Management Information System (IMIS) and process payments, either as bank transfers or cheques; Obtain signatures from authorized signatories and ensure dispatch of payments, as well as notify payees through payment advices. Maintain records of all processed payments/vouchers; Follow up on any delayed, unaffected or reversed payments through written communication with banks and payees; Make cash and cheque deposits in the Organization’s bank account(s); Create official receipts and deposit documents in IMIS according to documents received from substantive offices. Coordinate with these substantive offices regarding unmatched or unidentified deposits. 2. Monitor and Forecast Cash Flow: On a daily basis, monitor bank balances and statements for assigned accounts, to avoid overdrafts and to enable investment of surplus funds; Analyze the actual versus forecast Cash Flow and prepare draft Cash Flow forecasts for assigned accounts on a monthly basis; Liaise with various offices in UNON, UNEP and UN-HABITAT on forecasts, projected receipts and disbursements. 3. Maintain databases in IMIS: Receive and scrutinize requests to create and maintain Vendor and Third Party bank records, and create/maintain the same in IMIS; Create and maintain payment instructions for salary transfers. 4. Perform other related duties as assigned.
Competencies
Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Ability to maintain accurate records, review and interpret a wide variety of data; Is motivated by professional rather than personal concerns, be conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Client Orientation: Establish and maintains productive partnerships with clients by
gaining their trust and respect; Identify their needs and match them to appropriate solutions.
Teamwork: Work collaboratively with clients and colleagues to achieve organizational goals; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
Communication: Demonstrated openness in sharing information and keeping clients informed; Speaks and writes clearly and effectively.
Education
High school diploma or equivalent. Additional technical training in the field of accounts/finance is desirable. Good computer skills (Microsoft Office Windows applications), proficiency in MS Excel and knowledge of accounting software required.
Work Experience
A minimum of five yearsof progressive responsible experience in a large computerized accounting environment.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertized, fluency in written and oral English is required. Knowledge of a second UN language is desirable.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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