External Job Title Personal Assistant to the Legal and CCE Directors AutoReqId 45108BR Function Administration Type of Job Permanent Country Kenya External Job Description *Application deadline: 20thFebruary, 2015*
This role reports to the CCE Director and Legal Director
Context/Scope: The Company operates in the premium alcoholic and non-alcoholic beverages sector. EABL is an integrated Supply & Demand business with 4 key markets Serengeti Breweries in Tanzania, Uganda Breweries in Uganda, Kenya Breweries in Kenya and EABLi which is spread across the Great Lakes region inclusive of South Sudan. EABL also has a hub in Nairobi that supports the EA Maltings Business as well as Central Glass Industries. It is the largest Alcoholic Beverage Company in East Africa. This role interfaces with Key Stakeholders- KBL Exec Members, Global Diageo leadership, customers; suppliers – (both current and potential), Board of Directors, EABL/Diageo-Strategic Partners, Commercial Managers and BU functional Heads to derive solutions on issues and opportunities confronting EABL/Diageo.
Purpose of role: Provide administration support. Act as general contact with general management and Departments, Diageo Worldwide and External. The PA supervises arrival and departure of Seniors Directors and visitors. Major point of contact for all levels of the business across functions and also outside Liaison with others PA, public relations, key external stakeholders for General Management and Finance Department as well as other departments, banks, etc
Market Complexity: • KBL, UBL, SBL, EABLi ,EABL Group
Top Accountabilities: * The PA supervises visitors & public relations; delivery of mails and other services in town, manages Legal and CCE visitors to and from the brewery, hotel accommodation and booking, organizes travels, booking, confirmation, and purchase of services in Legal and CCE. * Controls all invoices and documents brought in for the Legal &CCE Director’s approval, filling and archiving documents, manages Legal and CCE Directors’ agendas, scheduled appointments, incoming and outgoing mails, dispatching correspondences, draft replies and translation for Legal and CCE Directors. * Controls use of office equipment and maintenance, liaison with training center for meetings and logistics, with Public relations services, with drivers for pick up, hotels and others. * Liaison with others departments for cross-functional communication, with external groups, maintain an excellent office environment, order of stationery to avoid out-of-stock.Qualification & Experience: University degree qualification or equivalent is required, with at least 2 years’ experience working in an FMCG environment. Key functional capabilities required for this role are excellent relationship building and influencing skills, highly organized with ability to multi task, excellent written and verbal communication skills, particularly important for managing expectations with stakeholders and external suppliers.
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