Diageo Personal Assistant to the Group Supply Director in Kenya
External Job Title Personal Assistant to the Group Supply Director AutoReqId 45107BR Function Administration Type of Job Permanent Country Kenya External Job Description *Application deadline: 20thFebruary, 2015*
This role reports to the Group Supply Director EABL
Context/Scope: EABL operates within a multi-cultural, multinational, multi currency environment. EABL comprises four business units: KBL, EAML, CGI and UBL. KBL is further categorized into Demand and Supply. The Demand business is involved in marketing and pushing the product to consumers. The Supply business is involved in production of beer and spirits. The Supply Chain and Logistics department will be responsible for planning and organizing the transfer and distribution of beer and spirits from EABL and suppliers/transporters through to customers. Effective Supply Chain Planning and efficient logistics are key to the realization of customer satisfaction, sustaining competitive advantage, maintaining EABL’s position among leading-edge companies and maximize utilization of assets.
Purpose of role: • Co-ordination with travel agents regarding travel arrangements • Replying standard queries on telephone and mail on behalf of the Director • Routing/dispatching all correspondence of Director to relevant internal and external offices • Making external and internal appointments for Group Supply Director. • Management of the Group Supply Directors’ calendar giving emphasis to monthly operational meetings and other meetings as well as ensuring all minutes and pre-reads are circulated beforehand.
Market Complexity: KBL has a broad beverage portfolio, consisting of regional and local brands including soft drinks. East Africa has 3 significant regional beer players (SABM and Heineken) and our relationship with each not only includes some form of partnership (ranging from licensed brewing of our brands to profit sharing joint ventures), but also includes them as our competitors in different geographies. Premium spirits has experienced significant growth, and international companies are beginning to dial up their presence in East Africa.
Top Accountabilities: Assisting in drafting, circulating and replying to various correspondence and responding to routine administrative queries both internal and external • Ensuring smooth running of the office in the absence of the Group Supply Director and responding to routine administrative queries from public and staff. • Management of the Group Supply Directors’calendar giving emphasis to monthly operational meetings and other meetings as well as ensuring all minutes and pre-reads are circulated beforehand.
Qualification & Experience: University degree qualification or equivalent is required, with at least 3 years’ experience working in an FMCG environment. Key functional capabilities required for this role are excellent relationship building and influencing skills, highly organised with ability to multi task, excellent written and verbal communication skills, particularly important for managing expectations with stakeholders and external suppliers.
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