Closing date: Sunday, 15 February 2015
Vacancy code: VA/2015/B5303/6777
Position title: Project Assistant (Intern)
Department/office: AFO, KEOH, Kenya
Duty station: Nairobi, Kenya
Contract type: Intern
Contract level: Intern
Duration: 6 months
Application period: 09-Feb-2015 to 16-Feb-2015
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information – UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.
We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information – Kenya
UNOPS Kenya Operational Hub (KEOH) has over twenty years of experience working in East Africa, including large scale infrastructure projects. With a flexible and responsive presence throughout the region, UNOPS is able to scale up rapidly, through various mechanisms into high risk areas which have proven to be beneficial to partners.
KEOH has its own Physical Infrastructure Unit (PIU) which consists of design production office and engineering project management cell, consisting of civil, structural, M&E engineers, architects, design draftsmen and quantity surveyors. This team is supported by its own in-house procurement specialists and logistics support group who perform the tendering and admin support for all projects undertaken by the PIU. The PIU is providing design and implementation support via its team of site engineers based in Kenya, Burundi, Seychelles and throughout Somalia. All design drawings, specifications, bills of quantity and tender documentation are prepared in-house to ensure the highest quality, standards and contractual transparency.
KEOH-PIU offers services that are complimentary to the front end of any physical infrastructure project including, feasibility studies, construction assessments, developing standard systems and manuals for infrastructure development with local government counterparts, detailed construction design and documentation with BOQ’s and specification. It offers complete turnkey solutions to serve its clients’ needs.
Functional Responsibilities
Reporting to the PIU Project Officer (Reporting and Monitoring & Evaluation Focal Point), and working with the Administration, Logistics and Contracts Management units within the PIU team, the Project Assistant Intern will undertake the following duties and responsibilities:
- Provide support to the PIU Project Officer in the preparation of project reports and other project documentation.
- Promote effective planning and reporting by supporting the project team with organisational and administrative functions.
- Assist in the coordination of project reporting activities, together with project managers, and assist in the production of progress reports and other communications materials.
- Provide substantive research and analytical support including contribution to briefing materials and other communication documents.
- Assist in preparation of regular and ad hoc management reports, including minutes of meetings, for PIU as required.
- Ensure all relevant documentation is complete and properly stored in KEOH archives and online document centre.
- Support the development of tools and knowledge management practices.
- Draft correspondence and communications related to all aspects of project administration.
- Provide support in establishment and maintenance of project databases.
- Perform other tasks as required.
Education
- Bachelors Degree in Business Administration, Public Administration, Political Sciences, Social Sciences or other relevant field is required
- Master’s Degree or equivalent in Business Administration, Public Administration, Political Sciences, Social Sciences or other related field would be an added advantage.
Competencies
- Strong initiative skills and willingness to learn.
- Excellent communication skills.
- Ability to work to meet tight schedules under stressful environment and varied cultural context.
- Good team player attitude.
- Ability to perform with professionalism, integrity and quality oriented.
- Ability to work independently with minimal supervision.
- Excellent communication skills, both verbal and written.
- Demonstrates integrity and fairness, displays cultural and gender sensitivity, shows strong corporate commitment and complies with the United Nations code of conduct.
Contract type, level and duration
Contract type: Internship
Contract duration: 6 Months
For more details about UNOPS internships, please follow this link:
http://ift.tt/16RO232
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
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