Vacancy: Human Resource and Administration Manager Summary:
Orb Energy is one of the leading providers of solar energy solutions in Kenya and beyond. We are a fast growing company and currently making inroads countrywide. The incumbent will be responsible for all human resources and administration needs in the organization. Job Purpose: Reporting to the Vice President (VP), Africa; the role is responsible for ensuring that the company and its franchisees have quality staff to run their operations and that there are effective and appropriate systems in place to manage these staff.
Oversee all administrative functions within the company including office and property management and the supervision of support staff and cleaning contractors. Key Responsibilities
- Put in place HR plans and strategies that are in line with business plans and goals.
- Develop and revise organization structures to ensure these are aligned to business requirements and ensure that the job descriptions are available and up to date.
- Develop, implement and communicate HR management policies and procedures, train managers and supervisory staff on their application and revise them as necessary to ensure continued compliance with statutory requirements.
- Monitor all HR activities and practices to ensure compliance with statutory requirements and company policy.
- Manage and support recruitment of staff for the company and its franchisees and work closely with the VP Africa line managers to identify and define vacancies and suitably qualified staff to fill these positions.
- Effectively manage all third parties including agents, consultants, cleaning companies and other services providers to ensure that the company is provided optimal services and value for money.
- Ensure that all staff are contracted as per company policy and monitor to ensure timely end of probation confirmations and renewals of contracts. Develop and oversee the implementation of a comprehensive induction and orientation programmes for all new staff.
- Develop effective and competitive compensation and benefits structures to attract and retain staff.
- Put in place a performance management and appraisal system aligned to business goals, ensure all managers and staff are trained on its use and monitor to identify and effectively manage good and poor performers.
- Manage all disciplinary issues in line with the provisions of the Employment Act and company policy and ensure fairness and transparency.
- Manage all grievances and ensure that all issues are addressed in a fair, confidential and transparent manner.
- Develop training and development programmes, career development plans and succession plans that address the current and future business requirements and offer returns on investment.
- Put in place effective communication systems and channels that will promote the timely flow of information between and amongst managers, supervisors and staff.
- Identify training needs against business requirements, develop relevant training calendars, identify internal and external trainers and ensure full participation in and timely execution of training activities.
- Put in place employee welfare programs that will ensure the general well-being of staff and ensure they are focused and supported to deliver in line with expectation.
- Maintain personnel records and systems for the company ensuring that they are kept up to date and adhere to relevant statutory and regulatory requirements including personnel files, annual leave and off days, sick leave etc.
- Take charge of office administration duties including office and property management and the supervision of support staff and cleaning services.
Qualifications
- A business degree from a recognised university, a Higher Diploma in Human Resources Management from a professional body, and valid membership of a professional human resource institution
- Minimum 5 years experience in human resource management in a multi-cultural environment that promotes employee diversity
- Experience in staff recruitment including performance management, training and development, performance appraisal and succession planning.
- Experience of HR policy and systems development and implementation.
- Sound knowledge of labour laws
- Experience in the management of staff welfare, administration of staff compensation and benefits.
- Strong planning, coordination, influencing and decision making capabilities.
- Good contacts with labour and statutory agencies and industry HR professionals
- Strong interpersonal and communication (verbal and written) skills
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