To provide full administrative support to the Finance Shared Service Centre (FSSC) team in Nairobi. The Operations assistant will ensure the smooth running of the Finance Shared Service Centre (FSSC) office. | |
Key Roles & Responsibilities | |
• Manage and co-ordinate diary including arranging internal/external meeting, audio/video conference, town halls and prepare documents ahead of various meetings. • To manage records for the department and maintain filing system and documentation storage. • Manage travel arrangements including booking of flights, accommodation, visa applications and organize meeting itineraries. • Work with CRES to ensure premises furniture, fittings and facilities are in line with Group Standards and that Finance Shared Service Centre (FSSC) premises capacity is adequate and in line with Health and Safety requirements. • Coordinate all department’s meetings and video conferences. • Perform checking on invoices from external suppliers in preparation for payment, ensure accuracy of input to systems and accruals. • Coordinate and order stationery, within budget constraints. • Organize travel itineraries. • Prepare correspondence including emails, letters, memos and reports etc. in a timely and professional manner. • Prepare claims for reimbursements of business expense. | |
Qualifications & Skills | |
• Bachelor’s degree in Finance, Information Management, Accounting, or business related disciplines. • Certified Public Accountants (CPA) qualification will be an added advantage. • Creative problem-solver with good multi-tasking skills, able to priorities issues and resolves them efficiently. • Demonstrates initiative, flexibility & adaptability. • Outstanding written and verbal communication skills as well as organizational skills. • Great at influencing others by showing initiative and creativity. • Self-confident individual with high level of ambition, self motivation and dedication. • Attention to details. • Approachable with the ability to work with people on all levels, particularly senior management • Advance Microsoft office skills. |
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