Tracking Code 6570 Job Description
Internal (Employee Only) job opportunity
PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.
PATH seeks to recruit a Finance Assistant to be based in our Nairobi office. S/he will be the point person between PATH and the donor on matters related to VAT ensure the organization complies with donor requirements, Process payment vouchers for suppliers payments, travel advance requests and other payments requests and Audit all travel expense reports, workshop expense reports and any other reconciliations for authorization, accuracy, allowable expenses, charge codes and accounting for advances.
Specific duties and responsibilities:
- As a point person between PATH and the donor on matters related to VAT ensure the organization complies with donor requirements
- Collect DA1 forms from donors and ensure adequate supply at all times for Nairobi and our partners
- Facilitate typing of DA1 forms and submit to the donors for approvals
- Ensure all DA1 forms are filled accurately as per donors requirements; review DA1s from partners to confirm for accuracy of details before submitting for approvals.
- Ensure the internal data base is updated at all times.
- Follow up with vendors for refund when in custody of the exemption certificate.
- Address any issues related to DA1 and exemptions.
- Create and maintain appropriate filing and documentation systems.
- Get DA1 updates and communicate to the other relevant partners/persons.
- Process payment vouchers for suppliers payments, travel advance requests and other payments requests.
- Process PMTS payment requests and other online payments ensuring accuracy and proper support documentation is attached.
- Audit all travel expense reports, workshop expense reports and any other reconciliations for authorization, accuracy, allowable expenses, charge codes and accounting for advances.
- Respond to staff inquiries on a timely basis on any financial issues.
- DocuSign, scan or make copies as appropriate of all finance documents and file in sequence.
- As part of the Finance team, identify opportunities for streamlining office processes, make recommendations to the finance team and implement changes.
Required Skills
- Good interpersonal skills.
- Attention to detail.
- Proficiency in MS Office.
- Ability to work under pressure.
- Good planning and organizational skills.
Required Experience
A degree in Finance, Accounting or related field with a Minimum of CPA II, and proficiency in Quick Books is a must with at least one year work experience preferably in an NGO environment.
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