Posting Title: Associate Programme Management Officer, P2
Job Code Title: Associate Programme Management Officer
Department/ Office United Nations Human Settlements Programme
Duty Station NAIROBI
Posting Period 18 August 2014-17 September 2014
Job Opening number 14-PGM-UNHABITAT-36729-R-NAIROBI (E)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This position is funded for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In his context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
Organizational Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the Agency for human settlement. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This is a project post for the UN Joint Programme on Local Governance and Decentralised Service Delivery (JPLG) for Somalia and is located in the Somalia Programme.
Responsibilities
Under the direct supervision of the Programme Manager, the incumbent will perform the following functions:-
1. Work with key clients to facilitate the development, implementation and evaluation of assigned programmes/projects; Monitor and analyze specific aspects of programme/project development and implementation; Review relevant documents and reports; Identify problems and issues to be addressed and recommend corrective actions; Liaise with relevant parties; Identify and track follow-up actions.
2. Carry out basic research on selected aspects of programmes, operations and other activities to include collecting, analyzing and presenting statistical data and other information gathered from diverse sources.
3. Provide substantive support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends in the area of local governance, participation in evaluations or research activities and studies.
4. Assist in performing consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
5. Participate in survey initiatives; assist with design of data collection tools; issue data collection tools, review, analyze and interpret responses, identify problems/issues and prepare preliminary conclusions.
6. Contribute to the preparation of various written outputs, e.g. project reports, draft background papers, analytical notes, sections of reports and studies, input to publications.
7. Provide administrative and substantive support to consultative and other meetings, conference, to include proposing agenda topics, identifying and proposed participants, preparation of background documents and presentations, handling logistics.
8. Undertake outreach activities; participate in the development of training workshops, seminars, participate in and make presentations on assigned topics/activities.
9. Participate in field missions, including provision of substantive and administrative support, data collection.
10. Coordinate activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements) and preparation of related documents/reports (pledging, work programme, programme budget).
11. Coordinate and consolidate donor reporting; Coordination of the preparation of annual work plan and budget and consolidation of inputs from relevant project managers.
12. Support procurement process; Maintain the knowledge management database.
13. Perform other duties as may be assigned
Competencies
Professionalism: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in Business Administration, Management, Economics, International Development, Public Administration or a related field. A first level university degree with a combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
Minimum of (2) two years of progressively responsible experience in Project/Programme Management, development, local governance or related area and a master’s degree or equivalent, or 4 years of work experience in relevant area at international level with a first university degree (bachelor degree) is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. A good working knowledge of Somali language is added asset for this post.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The post UN-HABITAT Job Vacancy iin Kenya : Associate Programme Management Officer appeared first on Jobs in Kenya.
